Exhibitor Information - 2008

It's that time of year again! Applications for participation in the 2008 South Coast Earth Day Festival are now available. Please note the below dates and deadlines for applications.

◊ March 10, 5 PM: Early Bird Application Deadline (For reduced fees & the ability to request a booth location)

◊ March 28, 5 PM: General Application Deadline

◊ April 7, noon: 2008 Earth Day Exhibitor List and Booth Location Map available

◊ April 20, 10 AM-5:30 PM: Earth Day Festival

Downloads

NEW! Updated Thursday, April 17:
Exhibitor List You can check out the festival exhibitor list in two forms:

◊ Exhibitor List by booth
◊ Exhibitor List by group/company name

NOTE! We are adding a few booth spaces and making some minor adjustments to the booths on the street -- so this map will change slightly. We will upload the final map as soon as possible. In the meantime, know that volunteers and staff at Earth Day are ready to assist you in unloading and locating your booth. Thank you for your patience -- we're looking forward to a beautiful, sunny Earth Day with you.
Booth Location Map (pdf format-download here)
Please note the general layout of booths remained the same from 2007, but the numbering system has been revised. Please be sure to double-check your booth location.

Earth Day Exhibitor (non-food) application and day-of guidelines are available to download. Form may be filled out, saved, and submitted electronically.
(pdf format - download here)

Food Vendor application and day-of guidelines are available to download. Form may be filled out, saved, and submitted electronically.
(pdf format - download here)

You must have Acrobat Reader to view the exhibitor guidelines and application. Download your free Adobe Reader here. Email us if you'd like us to fax or mail you an application.


Exhibitor Fee Information
Main Area Exhibitors: Including Commercial and Non-profit Exhibitors
Products, samples and the message at your booth must be relevant to environmental concerns. Early Bird Applicants will receive a discount on their booth fee AND will be given priority for booth location. The booth fee for commercial vendors is $190 Early Bird/$200 General . Non-profits, government agencies, and educational organizations are eligible for a discounted booth rate of $80 Early Bird/$100 General. Organizations that provide a children's activity in the Children's Area may reserve a booth at no charge. The Green Car Show exhibitors' fee is the same as mentioned above for various businesses/agencies.

Food Vendors
Food vendor fees reflect the amount of street space taken up rather than number of menu items. For a 15' x 15' food vendor space, the fee is $450; for 15' x 30' the fee is $650. Discounts of up to $150 are available for food vendors who are non-profits, or do not require electricity or have "zero waste" serving supplies. Please contact us if you have any questions.

"Zero Waste" Event
The Earth Day Festival strives to be a "Zero Waste" event. Exhibitors and vendors are encouraged to adopt "zero waste" as their goal. Here are some tips:

• Reduce or eliminate the disposable items or 'freebies' that are given away at your booth, especially plastic items.
• Please do not bring balloons or styrofoam to the Earth Day Festival.
• Be mindful of packaging or bagging, and avoid giving away plastic bags at your booth.

• CEC will be providing special biodegradable serving supplies to all food vendors.
• The cost of these biodegradable serving supplies is included in the 2008 Food Vendor application fee. However, if you are serving food in a manner that is already zero-waste, you may take a $50 deduction from the application fee.
• NO non-biodegradable or non-recyclable serving supplies, utensils or packaging will be allowed in the food court.
• We will work individually with each food vendor to make this process simplified.

Note on insurance requirement
All vendors are required to provide a certificate of insurance naming CEC as additionally insured. This is easier than it sounds. If you already carry insurance for your business or non-profit, simply call up your insurance agent and ask them to issue you a certificate of insurance naming CEC as additionally insured. If you do not carry insurance, please contact us by EMAIL or phone 805-963-0583 Ext. 102